Facilities management charge policy (REVISED jANUARY 2008)

 

Chargeable Work Orders:  Definition and Examples

 

Chargeable work orders are departmental requests for non-routine maintenance where the requesting department is responsible for expenses. All material costs associated with these work orders will be charged to the individual department. Whether or not labor will be charged is determined by the type of work requested. If a work request is deemed to be a chargeable work order, the department will be notified prior to any work being done. Facilities Management will provide a cost estimate by request. If Facilities Management cannot accommodate your request due to limited resources, you will be asked to complete the Project Request FormPlease contact Facilities Management at x2616 if you would like confirmation as to whether labor will be charged.

 

    Examples of chargeable work orders when only materials will be charged:

 

    Bulletin Boards                Marker Boards      
    Wall Shelves                    Televisions and Mounts  
    Pictures                         Banners    
    Departmental Clocks         Cabinets (earthquake safety)

       

            Partitions                      Change in use of space

    Interior Painting

    Exterior

       

            Carpet

    Tile

    Wood

 

 

    Examples of chargeable work orders when both labor and materials will be charged:

 

            Cabinets       Laboratory Equipment

File Cabinets (Repairs & Unlocking)   Moveable Wall Partitions

Athletic equipment       Furniture Assembly

Furniture Lock Installation       Office Chairs

            Desk Accessory Installation            Desk Modifications (ie: for electric cords)

            Office Desk/Drawer Repair              Departmental Appliances (ie: washers/dryers)                             

                                                                                                                                 

            Show Me Center Events

University Tent (for non-University related functions)

Event Requests Without Three Business Days Notice

 

 

    All damages within residence halls and leased facilities are 100% chargeable (Labor and Materials). Examples include:

 

 

Service Requests � Definition and Examples

 

Service requests will not be charged to individual departments and include routine maintenance and repairs to all University facilities.

Examples of service requests:

        doors        windows

walls roofs

ceilings floorings

        fire alarms

emergency exits

emergency lights

  

 

Academic Remodeling Requests

 

Academic remodeling requests are any request for the remodeling of spaces within academic units of the University (any department reporting to the Provost). These requests will not be charged directly to the individual department provided the request is submitted in the following order:

 

  1. The faculty/staff member submits a request to the Department Chair.

  2. The Chair submits the request to the College Dean.

  3. The Dean submits the request to the Provost.

  4. The Provost meets with Facilities Management to determine the funding source and feasibility of the project.

  5. The Provost then determines the priority of the project.

 

 

Examples of items covered by Academic Remodeling requests include the labor and materials for the repair of the following classroom items:

 

 

Administrative Remodeling Requests (Projects)

 

Administrative remodeling requests are any request for the remodeling of spaces within Administrative units of the University (any department reporting to a Vice President). These requests will not be charged directly to the department provided the request is submitted in the following order:

  1. The staff member submits a request to the director of the department.

  2. The director submits the request to the Vice President of the unit.

  3. The Vice President meets with Facilities Management to determine the funding source and feasibility of the project.

  4. The Vice President then determines the priority of the project.