Facilities management charge policy (REVISED jANUARY 2008)
Chargeable Work Orders: Definition and Examples
Chargeable work orders are departmental requests for non-routine maintenance where the requesting department is responsible for expenses. All material costs associated with these work orders will be charged to the individual department. Whether or not labor will be charged is determined by the type of work requested. If a work request is deemed to be a chargeable work order, the department will be notified prior to any work being done. Facilities Management will provide a cost estimate by request. If Facilities Management cannot accommodate your request due to limited resources, you will be asked to complete the Project Request Form. Please contact Facilities Management at x2616 if you would like confirmation as to whether labor will be charged.
Examples of chargeable work orders when only materials will be charged:
Attaching items to building:
Televisions and Mounts
Cabinets (earthquake safety)
Departmental vehicle repairs (excluding Auxiliary and Transit vehicles)
Technical Packages for Classrooms
Facility Renovations and Refurbishing:
Partitions Change in use of space
Unscheduled flooring replacement/modifications
Kitchen maintenance (excluding Dearmont Kitchen Lab)
Hazardous material disposal
Painting of the Student Activity Council Boards on back of Power Plant
Computer Aided Drafting (CAD) drawings
Examples of chargeable work orders when both labor and materials will be charged:
Assembly, repair, or modifications to departmental and office equipment or furniture (including but not limited to):
Cabinets Laboratory Equipment
File Cabinets (Repairs & Unlocking) Moveable Wall Partitions
Athletic equipment Furniture Assembly
Furniture Lock Installation Office Chairs
Desk Accessory Installation Desk Modifications (ie: for electric cords)
Office Desk/Drawer Repair Departmental Appliances (ie: washers/dryers)
Unscheduled Sport Flooring replacement/modifications
Special event set up or tear down (including but not limited to):
Show Me Center Events
University Tent (for non-University related functions)
Event Requests Without Three Business Days Notice
Moving and Hauling requests without three business days notice
Electrical additions and modifications
Plumbing additions and modifications
Installation, repair, and maintenance of departmental card swipe entry systems
Changing door lock functions
Lock/core replacement due to loss of keys or departmental request
Window treatment replacement due to preference
Auxiliary and Transit vehicle maintenance and repairs
Necessary repairs caused by outside vendor contracted with department without prior authorization from Facilities Management
Dearmont Kitchen Lab repairs and/or renovations
Equipment usage and operators for non-routine maintenance items
Deliveries to or from off-campus vendors or locations
Support of non-University athletic events
Any request that is unreasonable in scope or time schedule may be charged.
All damages within residence halls and leased facilities are 100% chargeable (Labor and Materials). Examples include:
Furniture and equipment damages
Lock and/or core damage
Broken windows and window coverings
Service requests will not be charged to individual departments and include routine maintenance and repairs to all University facilities.
Examples of service requests:
Carpentry repairs (due to normal wear and tear):
Repairs to door locks due to normal wear and tear
Maintenance and repair to parking lots, roads, and walks
Maintenance and repair of:
Support Services requests with proper scheduling
Taking items to surplus
Temperature & humidity control
Academic remodeling requests are any request for the remodeling of spaces within academic units of the University (any department reporting to the Provost). These requests will not be charged directly to the individual department provided the request is submitted in the following order:
The faculty/staff member submits a request to the Department
The Chair submits the request to the College Dean.
The Dean submits
the request to the Provost .
The Provost meets with Facilities Management to determine the funding source and feasibility of the project.
The Provost then determines the priority of the project.
Examples of items covered by Academic Remodeling requests include the labor and materials for the repair of the following classroom items:
instructor desks and chairs
Administrative remodeling requests are any request for the remodeling of spaces within Administrative units of the University (any department reporting to a Vice President). These requests will not be charged directly to the department provided the request is submitted in the following order:
The staff member submits a request to the director of the department.
The director submits the request to the Vice President of the unit.
The Vice President meets with Facilities Management to determine the funding source and feasibility of the project.
The Vice President then determines the priority of the project.